Bylaws & Code of Ethics and Professional Conduct
Latest revision November 12, 2010
I Additional Benefits of Subscribing Members
(Reference Article II, Section 2 of the KAM Constitution)
Under the following conditions subscribing members shall be entitled to one free 2" business card size advertisement in the KAM newsletter.
- Sponsored or co-sponsored a hospitality break at the annual meeting.
- Purchased and manned a booth at the annual meeting vendor exhibition.
- Presented workshops or papers at the annual meeting when invited to do so by the KAM Executive Board.
II Eligibility Requirements for Honorary Members
(Reference Article II, Section 4 of the KAM Constitution)
Under the following conditions individuals who have made significant contributions to the advancement of mapping, land information management, or to the KAM may be bestowed with honorary membership:
- The individual has conducted no acts that are in conflict with the KAM Constitution or its Bylaws.
- The individual is not currently a member of KAM.
III Annual Dues
(Reference Article II, Section 8 of the KAM Constitution)
The annual dues of the Kansas Association of mappers shall be as follows:
- Regular $30.00
- Subscribing $45.00
- Student $20.00
IV Membership Terms
The membership year shall begin January 1 of each year and end December 31 of the same year.
- New and expired membership dues paid at the annual meeting and before December 31 of the current membership year shall go into effect January 1 of the following year. The member, whether new or renewed, shall be entitled to all appropriate privileges and publications of the KAM.
- Members who do not renew their membership by December 31 for the upcoming membership year shall be removed from current membership status. The renewing member will be immediately reinstated for the current membership year once dues are paid.
- Professional designation dues are payable at the same time as membership dues and are subject to the same terms as stated above.
V Code of Ethics
The Code of Ethics and Standards of Professional Conduct, as outlined in the Professional Designation Program Requirements, is hereby made a part of the Kansas Association of Mappers Bylaws. All members of the KAM shall be subject to said Code of Ethics and Standards of Professional Conduct.
(Reference Article III, Section 1 of the KAM Constitution)
These Bylaws may be amended by vote of the Executive Board as provided by Article III, Section 1 of the Constitution.
VII KAM Sponsorship/Compensation of Conference Attendees
(Reference Article III, Section 5 of the KAM Constitution)
When an Association member(s) in good standing is invited to attend, address, or make a presentation to a conference, meeting or symposium on cartography, photogrammetry, or a related field, the Executive Board may, at its discretion, allocate funds to the attendee(s) under the following conditions:
- The member(s) must be attending and /or addressing the conference as an official representative(s) of the Kansas Association of Mappers, exclusively.
- If the member(s) is attending the conference, but not making a presentation, funds shall not be allocated for more than the conference registration fee(s).
- If the member(s) is addressing or making a presentation to the conference on behalf of the Kansas Association of Mappers, the Executive Board may, at its discretion, pay some or all of the expenses incurred by the attendee(s).
- Any request for KAM sponsorship must be submitted in writing for the approval of the Executive Board thirty (30) days prior to the event. The request must include a description of the nature of the conference and a justification for the outlay of KAM funds. Furthermore, if the member(s) is addressing or making a presentation to the conference on behalf of KAM, the speech or paper must also be submitted for the review of the Executive Board.
- For any single conference, the Executive Board shall not appropriate funds for more than three (3) attendees.
- Funds allocated under this plan shall require a two-thirds majority vote of the Executive Board.
VIII Rules for Voting
(Reference Article III, Section 4 and Article VI, Section 4 of the KAM Constitution)
The following rules apply to all votes taken at meetings of the Executive Board and by members eligible and voting at the annual meeting and any special meetings:
- Procedural and substantive motions shall require a majority vote of the quorum to pass. Should a vote on any procedural motion or proposed amendment to the Constitution end in a tie, the motion or amendment shall be deemed defeated. Voting rules for constitutional amendments are stipulated in the Article VII of the KAM Constitution.
- Procedural motions include actions such as calling the question and adjournment. Substantive motions include bylaws, election of officers and resolutions.
- No vote by proxy shall be permitted in any election or with regard to any motion put before the KAM.
- All other rules regarding voting and meeting conduct shall be governed by Robert's Rules of Order provided that said Rules are not in conflict it the KAM Constitution or Bylaws.
IX Number of Directors
(Reference Article IV, Section 1 of the KAM Constitution)
The number of Directors on the Executive Board shall be subject to the number of members of the organization. Directors shall be elected at each annual meeting. The number of Board Directors on the Executive Board shall remain at 4 until the KAM membership is greater than 300. At that time, the Board may allow additional Directors.
X Election Procedures
(Reference Article IV, Section 2 of the KAM Constitution)
Election of officers shall be conducted in accordance with the following procedures:
- The President shall appoint each year a nomination committee of no less than three (3) members in good standing. Generally speaking, the Nomination Committee shall be responsible for selecting candidates for KAM officers and conducting the officer election at the annual meeting.
- Prior to the annual meeting, the Nomination Committee shall select at least one regular member in good standing, but no more than three members, as candidate(s) for each office of President-Elect, Secretary and Treasurer, and at least one candidate for each Director position being filled, but no more than twice the total number of Directors being elected. No member may be recommended as a candidate for more than one position. However, a member may be nominated for more than one position when nominations are being accepted from the membership at the annual meeting.
- Members of the Nomination Committee may not be selected by the Committee as a candidate for any office. Nomination committee members may, however, be nominated for any office, provided they are qualified to bold said office, when nominations are being accepted from the membership at the annual meeting.
- Members of the Nomination Committee who accept a nomination for office at the annual meeting shall resign immediately from the Nomination Committee. The President shall then appoint a member in good standing who has not been nominated for any office to fill the vacancy on the Nomination Committee.
- Members of the Nomination Committee shall make every effort to choose well qualified candidates for each office. But, in the interest of free and open elections, the membership should not consider any candidate as having been endorsed by either the Executive Board or the Nomination Committee.
- The Nomination Committee shall report their selections at the annual meeting and accept additional nominations for each office from the membership. The names of all nominees shall be listed on a ballot in alphabetical order for each office.
- The Nomination Committee shall conduct the election by distributing ballots to each member eligible to vote and in attendance at the annual meeting, recollecting the ballots tabulating the vote and reporting the results to the President. The President shall then announce the results to the membership. No votes by proxy will be permitted.
- All nomination and election procedures shall be conducted in an honest and forthright manner. Ballot contents and tabulations shall be regarded as confidential information and be known only to the members of the Nomination Committee. Final election results shall also be regarded as confidential information and be known only to members of the Nomination Committee and the President up until the President announces the election results to the membership.
- By majority vote the Executive Board may order a review of the ballots and examine their contents in closed session. The Executive Board shall have the authority to correct any tabulation mistakes discovered, install duty elected officers (as needed) and pursue appropriate disciplinary actions (if any). Beyond such activities Executive Board members shall be obligated to keep ballot contents, tabulations and election results confidential.
XI Standing Committees
(Reference Article V, Section I of the KAM Constitution)
Standing committees of the Kansas Association of Mappers are as follows:
The President shall appoint committee chairpersons at the beginning of each fiscal year. Each committee chairperson shall be responsible for submitting a budget for the current fiscal by March 1 of the same year.
XII Approval of Expenditures
(Reference Article III, Section 1, and Article V, Sections 1 and 4 of the KAM Constitution)
All Association expenditures shall require the approval of the President and Treasurer. However, as provided in the KAM Constitution, Article III, Section 1, the Executive Board may review and approve or reject all fund disbursements.
XIII The Annual Meeting
(Reference Article VI, Section 1 of the KAM Constitution)
The Association's annual meeting shall be held at the discretion of the Executive Board.
XIV Dissolution Formula
(Reference Article VII and Article VIII Section 2 of the KAM Constitution)
Any motion to dissolve the Kansas Association of Mappers shall be treated as a constitutional amendment and the rules prescribed under Article VII of the KAM Constitution shall apply. In the unlikely event that the KAM is dissolved its assets shall be divided evenly between Kansas professional associations and/or organizations to be determined by the current Executive Board at the time of dissolution.
XV Fiscal Year
The Association's fiscal year shall begin January 1 of each year and close December 31 of the same year.
XVI Term of the Treasurer
The office of Treasurer shall begin January 1 following the election.
XVII Committee Recommendations
All committee recommendations will come before the Executive Board for final approval.
Code of Ethics and Standards of Professional Conduct
Preamble: The functions of the cadastral mapper and other members of the Kansas Association of Mappers (KAM) are professional in character. The purpose of the Code of Ethics and Standards of Professional Conduct is twofold. Its primary purpose is to establish clear, precise, ethical and professional guidelines for the cadastral mapper and other members of KAM who earnestly seek to discharge their duty to the public and their profession. Its secondary purpose is to provide minimum standards by which to judge KAM members whose conduct is in question. Each member of KAM agrees that they will:
- Faith and Allegiance: Give full faith and allegiance to such oaths of office as the member may take, obey all applicable laws and regulations, and apply the law to all Individual alike as may be required of the member.
- Performance: Perform all mapping duties in a manner consistent with statutory requirements, without advocacy for, or accommodation of, any particular interests, being factual, objective, unbiased, and honest in all conclusions, and taking care that every map conforms to the highest professional standards.
- Public Records / Confidential Information: Make available all maps for public review unless: (1) access is specifically limited or prohibited by law; or (2) information has been obtained on a confidential basis and the law permits such information to be kept confidential.
- Respectful Attitude: Maintain, at all times, a courteous and respectful attitude in relations with associates, clients, public officials, and the general public, and a similar attitude on the part of all subordinates.
- Public Officials: Cooperate with pubic officials to improve the efficiency and economy of public administration.
- Conduct:Conduct all activities in a manner that will reflect credit upon the member, other members and KAM. Cooperate fully with other members in all matters affecting any official duties the members may have.
- Appearance of Impropriety: Use caution to avoid the appearance of impropriety even though, in fact, no impropriety exists or is intended.
- Professional Reputation:Protect the professional reputation of other members of KAM who subscribe to and abide by this Code of Ethics and Standards of Professional Conduct.
- KAM Professional Designations: Use no KAM professional designation unless duly authorized to do so by the Association, and claim no qualifications in reports, testimony, or elsewhere, which are not factual or which may be subject to erroneous interpretation.
- Recognition: Strive for the individual and collective recognition of the mapping field as a profession, and continually seek to take advantage of sources of current information and educational opportunities. Give full credit to the originator of any material used in writings or speeches.
- Prohibited Assignments: Accept no mapping or other assignment in which the member has an unrevealed personal interest or bias, or which cannot be completed without placing the member's personal integrity or that of the mapping profession in jeopardy.
- Advertising and/or Solicitation: Avoid self-laudatory advertising and/or solicitation of engagements, using unwarranted, inaccurate, or misleading claims or promises which are detrimental to the establishment and maintenance of public confidence. The Association declares that such practices on the part of a member constitute unethical and unprofessional conduct.
- Report Unethical Practices: Report widely divergent testimony, unethical practices, or other acts by members tending to discredit KAM or to lower the prestige of membership therein to the President of KAM.
- KAM and Its Officers: Cooperate with KAM and its officers in all matters, including, but not limited to, the investigation, censure, discipline, or expulsion of members who, by their conduct, prejudice their professional status or the reputation of KAM.
- Conform: Conform in all respects to this Code of Ethics and Standards of Professional Conduct, and the Constitution and Bylaws of KAM as the same maybe amended from time to time.